Production Tracking¶

Loupe Factory's production tracking module lets you model and monitor multi-stage manufacturing processes from start to finish. This guide covers how to define production stages, track inputs and outputs at each stage, and record waste, rejection, and scrap.

Production List Page¶

The Production List page gives your team one central place to manage every production job. Instead of checking separate records one by one, teams can review the full production pipeline, spot active work quickly, and move from planning to execution with better visibility.

This page is especially useful for production managers, operations teams, and shop-floor coordinators who need to understand what is in progress, what is completed, and what still needs attention.

From this page, users can:

• review all production jobs from one list
• switch between All, Ongoing, Completed, Unscheduled, and Scheduled job views
• scan key job details such as the production job ID, stage, product, staff assigned, status, issued type, shape, size, and issued weight
• filter jobs by production stage
• use the search field to find jobs faster
• open a job directly from the list for deeper tracking and updates

The built-in summary at the top also helps teams understand the current production picture at a glance, so it is easier to identify risk, monitor progress, and keep work moving.

Overview of Multi-Stage Production¶

A production job in Loupe Factory is made up of one or more sequential stages. Each stage represents a distinct step in your workflow: for example, receiving, fabrication or assembly, finishing, and quality inspection. Tracking each stage separately gives you full visibility into where materials are at any point in time and where losses occur.

The multi-stage production overview makes this even easier to understand by showing how jobs are distributed across production stages and job statuses in a single visual view. This helps teams see where work is flowing well, where jobs are building up, and which stages may need attention first.

Defining Production Stages¶

Before recording any production activity, you need to set up the stages that make up your process.

Create a Production Job¶

Loupe Factory's production module lets you create production jobs from real order demand, issue source inventory into those jobs, and receive finished, rejected, scrapped, and wasted output in a structured way.

To create a new production job:

1. Go to the Production List page.
2. Click Add new production job.

Step 1: Context¶

In the Context step, complete the operational setup for the job:

1. Select the associated order.
2. Select the order line item the job belongs to.
3. Select the correct production stage.
4. Select one or more products to look up matching source inventory.
5. Review the source inventory list and choose the inventory items that should feed this job.
6. Decide how inventory should be issued:
7. Full quantity from each selected item
8. Specific quantity per item

Loupe Factory uses the selected stage and product context to help narrow the inventory that should be issued into the job.

Step 2: Physical Specs¶

In Physical Specs, define what the job is expected to produce:

1. Select the shape requested.
2. Select the size requested.
3. Enter the total pieces requested.
4. Enter the total weight requested and choose the weight unit.
5. Choose how per-item requested quantities should be prepared:
6. Match issued quantities
7. Split totals evenly
8. Customize item by item

This step is useful when one production job is fed by several inventory items but your team still needs a clear requested output target.

Step 3: Issue Details¶

In Issue Details, finalize the job setup:

1. Review the summary card.
2. Set the issued date.
3. Set the staff deadline.
4. Add operational notes if needed.
5. Choose the staff member responsible for the job.
6. Accept the terms and privacy confirmation.
7. Submit the job.

Step 4: Done¶

After submission, Loupe Factory shows a result screen where you can:

• add another production job
• fix errors
• close the modal

Edit a Production Job¶

Use the edit flow when an existing production job needs updated planning, inventory, quantity, or assignment details. Loupe Factory saves changes to the job itself. It does not use a separate process editor on this screen.

To update a production job:

1. Go to the Production List page and open the job you want to update.
2. Click Edit production job.
3. In Context, review the associated order, line item, production stage, selected products, source inventory, and issued quantities.
4. In Physical Specs, update the requested shape, size, total pieces, total weight, or per-item requested quantities as needed.
5. In Issue Details, review the summary card, then update the issued date, staff deadline, notes, or assigned staff member.
6. Click Save Changes.

After you save, Loupe Factory updates the production job and shows a confirmation message.

Viewing Production Run History¶

All completed and in-progress production runs are accessible from the Production List page. Click any run to see a full timeline of stages, inputs, outputs, and recorded losses.

Tracking Inputs and Outputs¶

Each production stage consumes inputs (raw materials or semi-finished goods) and produces outputs (processed goods ready for the next stage or for sale). Loupe Factory links these directly to your inventory.

Use the inventory-flow diagram below as the operating model for every production job. Issued weight starts the job. Requested weight becomes the bucket used to track received, rejected, scrapped, waste, and pending weight.

Receive a Production Job¶

When work is completed, open the production job and click Receive.

Receive header details¶

At the top of the receive form, confirm:

1. the received date
2. the received quality
3. the location for new inventory
4. the rack / bin if your organization uses rack tracking

Receive each output row¶

For each receive row, Loupe Factory lets you record the physical result of that job output:

1. Review or update the output type.
2. Confirm the output product.
3. If relevant, confirm the finished type or materials & supplies type.
4. Record the output shape and size.
5. Enter the received pieces.
6. Enter the received weight and weight unit.
7. Enter any wasted weight.

Record rejection or scrap when needed¶

If part of the output should be tracked separately, turn on the relevant toggle:

• Output has rejection
• Output has scrap

Then record the rejected or scrapped values as needed, including:

• pieces
• weight
• shape
• size
• color
• inventory type
• product
• finished type or materials/supplies type

Finish the receive entry¶

Add notes if needed, then click Save.

When you save:

• good output is received back into inventory
• rejected material can be tracked separately
• scrap can be tracked separately
• waste remains recorded as process loss
• production progress and efficiency metrics update automatically

Why Loupe Factory Separates Output, Rejection, Scrap, and Waste¶

Loupe Factory treats each bucket differently because they mean different things to operations:

Scrap items are added back to inventory at a separate SKU or category so their recoverable value can be tracked and sold or reused.

Next Steps¶

• Production Job Progress: Understand progress buckets and efficiency metrics.
• Inventory Management: Understand how inventory items are linked to production inputs and outputs.
• Order Management: See how finished production outputs are allocated to customer orders.
• Reporting & Analytics: View production efficiency reports and export loss data.